Supplier Invoice Approval

Digital Invoice is the New Normal

Supplier Invoice Approval (SIA) digitizes invoices and routes them electronically to the relevant Head of Department (HOD) for approval. The system intelligently auto-routes invoices based on predefined dollar-value thresholds or multi-level approval workflows via the ‘Workflow Approval Matrix’, while maintaining a centralized audit trail for instant retrieval. Once approved, invoices seamlessly upload to SunSystems’ for payment processing – eliminating manual data entry and ensuring end-to-end compliance.

How can Supplier Invoice Approval help?

Central storage of all supplier invoice

Easy retrieval and accessible to authorized people

Approval Matrix have auto routing by dollar value

Approval Matrix have designated route for approval

Approval Matrix can activate secondary approver

Approver can approve from ‘anywhere’ with an internet connection

All transactions are linked and traceable

Advantage of Supplier Invoice Approval

Workflow Approval Matrix

Users can create unlimited workflow approval matrix. The workflow path can automatically route by the amount of the invoice.

Dynamic Dimension Allocation

Allows the item cost to be allocated to the SunSystems Analysis Code [e.g. Department or Project]

Allocation by Percentage

Allows allocated item to split the cost further, either automatically by fixed percentage or manual Invoice Amount.

Export Data to CSV

All approved Invoice will be exported to csv and easily integrate with other software such as SunSystems.

Start a project with us

Increase company productivity by digitally transforming your business process