Supplier Invoice Approval

Digital Invoice is the New Normal

employee expense management

Supplier invoice are usually converted into a digital format before e-mailing it to the “Head Of Department” (HOD) for approval. This “Supplier Invoice Approval” (SIA) utilise this opportunity to add a ‘Workflow Approval Matrix’ which allows unlimited ‘approver’ or “Auto-routing” by dollar value on the invoice. These supplier invoices are stored centrally for quick retrieval, either for reference or for audit purposes. Ultimately, all supplier invoice will be automatically upload all approved invoice for payment into SunSystems

How can Supplier Invoice Approval help?

Central storage of all supplier invoice.
Easy retrieval and accessible to authorised people
Approval Matrix have auto routing by dollar value
Approval Matrix have designated route for approval
Approval Matrix can activate secondary approver
Approver can approve from ‘anywhere’ with an internet connection.
All transactions are linked and traceable

Advantage of Supplier Invoice Approval

Workflow Approval Matrix

Users can create unlimited workflow approval matrix. The workflow path can automatically route by the amount of the invoice.

Dynamic Dimension Allocation

Allows the item cost to be allocated to the SunSystems Analysis Code [e.g. Department or Project]

Allocation by Percentage​

Allows allocated item to split the cost further, either automatically by fixed percentage or manual Invoice Amount.

Export Data to csv​

All approved Invoice will be exported to csv and easily integrate with other software such as SunSystems.

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